Administrative Record and Supporting Documents

June 11, 2026 Board of Aldermen Minutes and Approval Conditions

• 6/11/26 Agenda — Special Meeting, 5 PM — posted notice/agenda for the special 5 PM session at which the site plan was heard.
• 6/11/26 Draft Open Session Minutes — unapproved draft version of the meeting minutes, pending Board review.
• 6/11/26 Open Session Minutes (final) — adopted minutes recording the 3–1 approval vote and Conditions 1–5.

Ordinance No. 1108 and §410.010(G)

• 4/23/26 Agenda — Bill 8-26 — agenda item introducing the boundary-adjustment ordinance amending §410.010.
• 4/23/26 Open Session Minutes — Bill 8-26 — minutes recording passage of Bill 8-26 (Ordinance No. 1108).
• Chapter 410 — §410.010 General Provisions (codified, as amended) — current codified text, including the §410.010(G) boundary-adjustment procedure.

Relevant Planning and Zoning Commission Minutes

• 11/4/24 Workshop Minutes — Roelker Road Impact Fee — early discussion of a possible impact fee tied to Roelker Road development.
• 1/29/25 Meeting Minutes — Asphalt Batch — Board of Adjustment session where an asphalt-batching variance was on the agenda then withdrawn.
• 8/18/25 P&Z Meeting Minutes — Magruder Asphalt — P&Z approval of the site plan contingent on ROW dedication and the lighting-coverage condition.
• 3/2/26 Workshop Minutes — workshop discussion touching on the project ahead of the boundary-adjustment ordinance.
• 6/1/26 Workshop Minutes — joint workshop packet referenced in the City's July 7 consolidated Sunshine response.

Site Plan and Plan Sheets

• 1/29/26 Preliminary Plat (image) — conceptual Lots 1–5 layout image, cited as the plan dated 1/29/2026.
• 1/29/26 Site Plan Set — Magruder Quarry Project (v2) — full engineered plan set (v2) covering site layout, grading, and drainage.
• Turn Lane Plan Sheet — Magruder Asphalt — entrance/turn-lane design referenced in Condition 1.
• Future Outside Storage Area (image) — depicts the future expansion/storage area on Lot 5 restricted by Condition 3.
• Technical Memorandum — Preliminary Findings (Magruder) — engineering memo summarizing preliminary site findings.
• Magruder Civil Site Plan — Updated July 2026 (New Entrance Reference) — revised civil site plan referencing new entrance configuration(s), produced Aug 6, 2026 alongside Item 17 correspondence; not shown on the January 2026 plan reviewed at the June 11 approval.

City Clerk Sunshine Law Requests and Responses

• 6/16/26 Records Response — confirms M-1 zoning classification, points to online zoning code/map, and states no CUP/rezoning records exist; attaches P&Z/Board materials, traffic studies, and site plans, withholding attorney-privileged items under §610.021(1).
• 6/22/26 Records-Request Fee Receipt — payment confirmation for the second records request.
• 6/29/26 Second Records Response — responds to a follow-up for the June 11 Special Meeting (5 PM) agenda/minutes on the CBB street-plan interviews; provides the agenda/minutes and states no audio/video recording exists.
• 7/1/26 Consolidated Records Response (v2) — item-by-item response to ~25 requests, mostly "no responsive records" (M-1 use dedication, setback/buffer analysis, truck-route/school-safety plan, odor/noise standards, DNR/EPA correspondence, permits); confirms final June 11 minutes and June 1 workshop packet attached, and confirms withheld/redacted Alderman-email-thread material under §610.021(1).
• 7/1/26 Consolidated Records List — fee-deposit notice: estimates 4 hours of staff research ($139.48) tied to the Aug. 2025/June 11 correspondence and the Alderman email thread, with a 7/7/26 production date pending payment.
• 7/1/26 Records Research Breakdown — breakdown of staff research time and cost supporting the consolidated response.
• 7/1/26 Email — Missouri Sunshine Law — inline-response version of the privilege-log/M-1-basis request; no responsive records for a privilege log or a non-privileged M-1 determination.
• 7/1/26 Records Response Letter — cover-letter version of the same privilege-log/M-1 request ($10.27 cost, 90-day payment deadline); substantively the same answer as the email version above.
• 7/1/26 Email — Meeting Logistics — logistics for the July 9 Board meeting: agenda cutoff (7/6), public-comment rules (no time limit, no sign-up, open topic), Zoom access, not recorded.
• 7/2/26 Records-Request Fee Receipt — payment receipt for the consolidated-request deposit.
• Records Response Checklist (for Clerk)
• Applicable Emails — Aug. 19, 2025 email: the project engineer asks the City Clerk when the Board will hear the case ("the 28th?").
• Alderman Documents — Aug. 27, 2025 exchange: an Alderman tells the City Clerk he sees "no issue" with a draft response to Magruder but wants the City Attorney to review it first; the Clerk's draft cites the Board wanting stormwater review comments before scheduling the site plan.
• Proposed Zoning Code Changes, Rev. No. 2
• Public Works Remediation Bids
• Memo — Withheld Records & Stated Reasons

Warren County Recorder of Deeds Correspondence

• 6/29/26 Recorder of Deeds Letter — no plat or survey recorded under G&M Concrete & Asphalt Co., Inc.'s name — the Recorder's written confirmation that no boundary-adjustment plat has been recorded.
• Recorder of Deeds Correspondence — the underlying request/response correspondence with the Recorder's office.

Records Concerning the Six Parcels and Conceptual Lots 1–5

• The Six Parcels — Overview (6 parcels Macgruder) — summary of the six existing legal parcels comprising the site.
• Exhibit A — The Six Parcels — internal exhibit compiling parcel data and tax status.
• Parcels Summary (parcels6) — supporting parcel-by-parcel data table.
• 4,500 SF Parcel Calculation — Asphalt Plant — calculation note tied to site coverage/lot-area figures.
• Six Parcels — Deed Records — deed/chain-of-title data for the six parcels.
• Macgruder Asphalt Parcels — Six Parcels — source parcel listing confirming the six-parcel configuration.

Missouri DNR Stormwater / Air-Permit Documents

• 3/12/25 DNR Portable Source Relocation Request — application to relocate the portable asphalt plant to the site.
• 4/4/25 DNR Nine-Element Plan — Peruque Creek/Lake Saint Louis (draft) — watershed management plan addressing the impaired creek the site drains toward.
• 6/26/26 DNR Concern Report (screenshot) — resident-filed DNR environmental-concern report regarding the plant.
• DNR TMDL Letter — DNR correspondence on the Total Maximum Daily Load designation affecting the watershed.
• Peruque Creek Fact Sheet — DNR/agency fact sheet on the creek's watershed status.
• Draft Public Comment — DNR — prepared draft comment for submission to DNR.

Public Water Supply / Utility Approval Documents

• PSWD 2 Water Supply Report — public water district's supply-capacity documentation for the site.
• 1/22/26 Water Report — 5-Lot Site — water-service report referencing the conceptual five-lot configuration.
• Alder Creek Water Report — 2 Sites — water-service documentation covering two nearby Alder Creek sites for comparison.
• Magruder 5 Lots (image on Water Report) — annotated water-report image showing the five-lot layout.

41 Roelker Road Comparison Records, Including Ordinance No. 1104

• 1/23/25 BOA Minutes — Roelker Road Improvement Project — early Board discussion of Roelker Road improvements.
• 2/12/25 BOA Minutes — Traffic Study Commissioned — Board action commissioning a City traffic study for the corridor.
• 2/27/25 BOA Minutes — Roelker Rd Safety Improvements & §405.110 Parking Amendment — safety-improvement discussion and a parking-code amendment.
• 6/2/25 Special BOA Minutes — Roelker Rd — special session continuing the Roelker Road improvement discussion.
• 1/22/26 BOA Minutes — 41 Roelker Road Approval, ROW & Star Connection — Board's 6–0 approval of the 41 Roelker Road resubdivision plat with ROW dedication and Star Connection terms.
• Ordinance No. 1104 · adopted 2/12/26 · Record Plat Approval for "The Summit at Roelker" · NCM, 5–0 — the enacted ordinance formally approving the 41 Roelker Road plat, the comparison precedent for the boundary-adjustment sequence.

Other Directly Relevant Records

• 1/21/26 Mayor's P&Z Recap (Exhibit I-1) — public Facebook recap describing the 41 Roelker Road subdivision fix (easements, Star Connection access).
• Email — Source-Water Protection & Water-Main Extension — correspondence on water-main extension and source-water protection for the site.
• 6/12/26 Mayor's Board Recap (Exhibit I-2, mapped to code in Exhibit B) — public recap stating the site plan met all City requirements, including cited traffic and water-engineer approvals.
• US DOT — Safe Streets Issues — federal correspondence on Safe Streets/road-safety issues.
• DOT Follow-up — Roelker Road Turn Lane & Pedestrian Safety, Crossing 483544F — follow-up on turn-lane and pedestrian-safety concerns at the rail crossing.
• Recorder of Deeds — Records Request, Six G&M Concrete & Asphalt Parcels — the underlying county records request seeking recorded plats/deeds for the six parcels.
• Chapter 400 §400 Establishment — code chapter establishing City administrative/zoning authority.
• Chapter 405 — Zoning Regulations General Rules for Application — general zoning-application provisions, including §405.100(A)(4)(d).
• Macgruder Asphalt Plant Public Meeting Notes — notes/recap from a public meeting on the project.

School District & MoDOT Records and Petition Drafts

• 5/20/26 City Letter — SS4A Grant Support — City's letter of support for a federal Safe Streets and Roads for All grant, unrelated to the plant but cited by the District.
• TREKK — Wright City HS Traffic Impact Study (referenced in correspondence with the School District Superintendent) — the School District's own traffic study for the high school, offered for comparison against the plant's traffic study.
• 7/1/26 Email — Student Safety on Roelker Road (District Correspondence) — the Superintendent's reply confirming the District had no communication with the City about the plant and no responsibility for Roelker Road maintenance.
• 7/2/26 MoDOT Letter — Roelker Road Concerns (jurisdiction limited to at-grade rail crossing) — MoDOT's response clarifying it has no authority over the road itself, only the rail crossing's warning devices.
• Email — RE: New Environmental Concern Report #82436 — correspondence regarding a filed environmental-concern report.

Aug 6, 2026 Records Production — July 31 Consolidated Request (Items 1–17)

• FINAL Consolidation Plat (Bax job 2500301) — the final plat combining the six parcels into one lot, produced with the City's Aug 6 response (Item 11).
• Building Inspector's July 15/17 §410.010(G) Plan Review — finds the plat “appears to comply” with the boundary-adjustment requirements but lists open deficiencies: the Ch. 412 stream-buffer question, a notarized no-delinquent-taxes certification, an unlabeled consolidated lot, state-plane coordinates, and abstract of title (Item 11).
• CBB Invoice 260280001 — $17,887.50 billed of a $23,850 contract (75% complete), dated 6/10/26 (Item 2).
• Invoice Detail — Payment (image) — payment detail accompanying the CBB invoice (Item 2).
• Star Connection Drive Temporary Concrete Plant — Variance Application — the withdrawn Jan 2025 variance file (Item 6).
• Public Hearing Notice — Star Connection Drive Temp Concrete Plant (Item 6).
• Temp Concrete Site — Concept Plan (Item 6).
• BFA SWPPP Letter of Recommendations, Feb. 10, 2026 — 6th-review letter, “no conflicts” (Item 13).
• BFA Stormwater Letter of Recommendations, Feb. 10, 2026 (Item 13).
• Correspondence (14 pp.) — Magruder correspondence since Jul 7; image-only scan, some records withheld under §610.021(1) (Item 17).
• SKM Scan (Item 17) — additional image-only scan produced with the correspondence.
• Not clearly broken out in the production: billing reconciliation (Item 8), condition-satisfaction records (Item 15), petition-handling records (Item 16) — likely folded into the invoice detail/correspondence above.
• No responsive records: final signed CBB traffic study (Item 1); 40%/75% coverage calculations (Item 5); permits (Item 10); Aug 17 P&Z agenda/packet (Item 12 — renewed); §405.100(A)(7) desirability review (Item 14).

Full reconciliation against each request item: Sunshine Charges and Productions Log.

DNR Air Permit Record — Fuel Oil Tanks (9B) and On-Site Diesel Storage

The operator's own state filings for this address identify fuel-oil tanks and diesel generators as plant equipment, and the issued authorization requires ultra-low sulfur diesel and per-shipment fuel records. The City-approved site plan (Exhibit D) identifies liquid asphalt tanks but no fuel-oil or diesel tank, capacity, containment, or fueling area. Analysis: Findings Memo — Fuel Storage Omission and Expired Site Authorization. The authorization also states on its face that authority to operate at this site expired April 1, 2026.

• 2/24/2025 Portable Source Relocation Request — Magruder Paving LLC, PORT-0658 (5 pp.) — cover letter from the operator’s environmental consultant requesting relocation from Eldon (Miller County S35, T42N, R15W) to 50 Roelker Road (Warren County S21, T47N, R1W) at a proposed 3,500 tons/day for MoDOT and commercial projects; form signed by the operator’s Environmental Manager, listing G&M Concrete and Asphalt Co., Inc. as owner and an estimated one year at the new location. Page 2 answers “Yes” to “Is this a new site for this equipment?”, which triggers the form's instruction to attach a map and “Show locations and orientation of all portable equipment. Show haul roads and storage piles.” Page 3 is the Form 1.1 Process Flow Diagram for Plant No. 0658, numbering the equipment: AC Tank (9A), Fuel Oil Tanks (9B), Asphalt Oil Heater (5), Diesel Generators (10), Dryer (4), Crusher (11), Stockpiles (2), haul-in and load-out steps, and the note “See also attached sketches.” Page 4 is a handwritten equipment sketch grouping the AC tank with tanks labeled Fuel #5 and Fuel #2. Page 5 is the submitted site map, showing only haul distances (1,720′ in, 1,620′ out, 200′ stockpiles to plant) and a single plant rectangle — no individually located tanks, generators, heater, or dryer.
• 3/12/2025 DNR Authorization — Permit No. 032010-001AK, Project No. 2025-03-002 (11 pp.) — letter from the DNR Permits Section Chief authorizing relocation of PORT-0658 to 50 Roelker Road subject to conditions, including that the equipment be operated “in accordance with your existing permit,” and stating that authority to operate at this site expires April 1, 2026. Special Condition 4.A requires the drum dryer's baghouse to operate “as specified in the permit application” — establishing DNR's reliance on an underlying application not reproduced in these pages. Special Condition 5 requires exclusively ultra-low sulfur diesel (≤0.0015 wt%, 15 ppm) in the drum dryer (EU-4) and the asphalt heater (EU-7), vendor sulfur records for each shipment of fuel received, kept with the unit. Special Condition 6 bars operation at the site longer than 12 consecutive months to preserve nonroad-engine status under 40 CFR 1068.30. The Technical Review states a maximum design rate of 400 tons per hour, a 120 MMBtu/hr diesel-fired drum dryer, a 3.5 MMBtu/hr diesel-fired asphalt heater, 1.5 acres of storage piles, and that the plant is powered by a diesel engine; project emissions were based in part on the plant's 2024 Emissions Inventory Questionnaire.
• Not disclosed in either filing: tank capacity in gallons, aboveground/underground configuration, tank location on the parcel, secondary containment, overfill protection, fill or delivery-truck location, fuel piping and dispensing layout, aggregate petroleum storage capacity, or any SPCC plan. Records sought: equipment/emission unit 9B tank capacities and specifications; the existing permit governing PORT-0658; the full construction-permit application and attachments; the 2024 EIQ; and any Wright City Fire Marshal review of fuel storage at this address.